General Data Protection Regulation

Here you will find information with regard to the General Data Protection Regulation (GDPR) which came into effect on 25th May 2018, and how we as a school collect and use your child’s personal data. The Data Protection Officer at Mellers is: Mrs Joanne Travis, she can be contacted at the following email address:

General Data Protection Regulation – Consent for photos and local trips

In order for school to comply with the new GDPR laws we must have your consent to use any photos or videos of your children, and to take them on local trips which are part of the National Curriculum. Please read and return the consent form we’ve distributed, a copy is found below:

Photo, video and local visits consent form 

Sometimes school pupils have their photographs taken to provide a visual record of their time at the school or to record a particular achievement, for example an end of year class photograph, a school prize giving ceremony, etc.

However, we may also take photographs of pupils at the school for other purposes. We may use the images in our pupil files, in the school prospectus or in other printed publications that we produce, in displays and even on our website and social media platforms. We may also make video or webcam recordings for school-to-school conferences, monitoring or other educational use.

We may also send images to the news media, or our school may be visited by the media who will take their own photographs or film footage (for example, of a visiting dignitary or other high profile event).  Pupils will often appear in these images.  The news media may use the images in printed publications (including local or national newspapers), on televised news programmes or on their website.  They then store them in their archive. They may also syndicate the photos to other media for possible use, either in printed publications, on websites, or both.  When we submit photographs and information to the media, we have no control on when, where, if or how they will be used.  To comply with the GDPR 2017/18 and the Data Protection Act 2018, we need permission before we can photograph or make any recordings of your child.  We know many of you have previously given consent at the point of admission to school but everyone needs to complete this new form.

Conditions of use:

  1. This form is valid for the period of time your child attends this school.  Images of your child will not be used after this time.
  2. The images we take will be of activities that show the school and pupils in a positive light.
  3. Embarrassing or distressing images will not be used. The images will not be associated with negative or sensitive issues.
  4. We may use group or class photographs or footage with very general labels e.g. ‘science lesson’.
  5. We will only use images of pupils who are suitably dressed.
  6. We will make every reasonable effort to ensure that we do not allow images to be taken of any children for whom we do not have permission or who are ‘at risk’ or disallowed from having their photographs taken for legal or other reasons.
  7. We will take all reasonable measures to ensure the images are used solely for the purposes for which they are intended. However, we cannot guarantee this and take no responsibility for the way images are used by other websites or publishers or for any consequences arising from publication.  (Please note that websites can be viewed throughout the world and not just in the United Kingdom where UK law applies.  In giving your consent you should understand that images may be used in printed and electronic form.)

In support of your child’s learning experience, the school may wish to take your child on a school visit within the normal school day, e.g. including but not exclusively to the library, the local park or shops.  We will not request written parental consent from you for these local visits out of school; as such activities are part of the core school curriculum and usually take place during the normal school day.  Educational visits that require transportation on a bus or similar are different and we will always send a letter requesting your permission for your child to take part.  If you do not want your child to take part in a particular school trip or activity please contact us to discuss your concerns.


To give your consent, please complete the information overleaf and return the form to the school.


Please reply Yes or No to each of the items below:


I give permission for my child’s image to be taken for the purpose of providing a record of time at the school, e.g. in a class, a year photograph, a school team photograph, etc.

I give permission for my child’s image to be taken and used within the pupil record, on displays, notices, etc. within the school which are generally only viewed by school staff and other pupils of the school.

I give permission for my child’s image to be taken and used in publicity material for the school, including printed and electronic publications, video and webcam  recordings.

I give permission for my child’s image to be used on websites and by the news This might include images sent to the news media by the school and images / footage media in printed and/or electronic form and stored in their archives the media may take themselves if invited to the school to cover an event.

I do not want my child’s image used in any publicity.

Please contact the school in writing school if you wish to withdraw your consent at any time.

I have read and understood the information overleaf.


Name of pupil:                 _______________________________________


Parent signature:             _______________________________________


Name (in block capitals) _______________________________________


Date:                                 _______________________________________


School:            Mellers Primary

If you require help completing this form or a translated version, please contact the school office.


Now please return this completed and signed form to the school office

General Data Protection Regulation – Subject Access Request

Here you will find the school’s Subject Access Request form.

This must be completed and sent to the data protection officer at school in order to apply for the personal data held about you or your child at Mellers.

Subject Access Request (SAR)

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